When you need to tie scattered notes and results into one story
"When assessment results and session notes don't talk to each other,
Counselor interview
pulling them into a single story is the hardest part."
For counselors,
a safe AI agent
Modalia AI
The work of documenting and interpreting a session doesn't end when the session does.
Modalia AI organizes it all securely and carries it into your next one.
02Trust & SecurityBecause of the sensitivity of client data, we demonstrate safety before features
Counseling records must be handled safely —
before any AI ever touches them
3 safeguards protecting your counseling records
Encrypted before it's ever stored
Session records are encrypted before storage and kept only in protected form.
Session records are never used to train AI
Records are used only for the task in front of them — they're never kept as AI training data.
Sensitive information is masked before sharing
Information that could identify a client is masked by default and can only be revealed when needed.
Client Jamie Carter can be reached at +1 555-0142.
Affiliated with: Downtown Counseling Center, session in progress.
Sensitive information is only revealed when needed
The records are there —
but the interpretation is still scattered
When you have to write
the same thing all over again
"Re-documenting the same session across every form
Agency counselor interview
keeps pushing my end-of-day later and later."
When you're not sure where to pick up in the next session
"The notes are there —
Practicing therapist interview
but I still have to go back and re-read everything to find my place."
In every case, the pieces stay disconnected — integrating, reviewing, and linking them is still left to the counselor
04Core Features · Tools ready when you need themShow that Modalia AI is an AI agent you pick the right tool from — not a feature list
The right tool, exactly when you need it
Transcript
Turn your recording into a session record
When re-listening and dictating feels like too much
Modalia AI separates and organizes what the counselor and client said, creating a foundation for your session notes.
Pain points addressed
Session Notes
Organize notes in the format you need — right away
When you're rewriting the same record into yet another form
Using session notes and recordings, Modalia AI drafts SOAP, DAP, Family Center notes, and agency-submission records — each adapted to its purpose.
Pain points addressed
Case Conceptualization
Weave scattered clues into a coherent session arc
When you can see the repeating pattern but organizing it feels overwhelming
Modalia AI organizes recurring emotions, relationships, and thought patterns into a hypothesis draft for the counselor to review.
Pain points addressed
Genogram
Map family relationships at a glance
When you need a quick visual of family composition and relational patterns
Modalia AI uses family member information, relational cues, and conflict patterns to help organize a genogram and draft interpretive notes.
Pain points addressed
NEWPsychological Assessment
Read test results and session notes together
When you need to interpret assessment data in the context of a session
Modalia AI reviews assessment results alongside session notes, then surfaces cues and follow-up questions for the counselor to examine.
Pain points addressed
Before you start, check the results first
Pick a sample session and see the session note draft Modalia AI prepared.
Step 1 / 3
06Personas · Situations (5 situation cards)Branch by the 'moment you get stuck', not job title · 5 equal-weight cards · self-matching
From falling behind on notes
to hitting a wall mid-session
The counselor drowning in documentation
Monday night, 10 p.m. —
six notes still left to write
The session is over, but the paperwork keeps slipping to the next day.
Turn session recordings and rough notes into a ready-to-review session note draft.
The counselor stuck connecting assessment to session
Assessment results and interview notes
aren't speaking to each other
I have the test scores, but I don't know how to connect them to what actually happened in the room.
Bring assessment results and session records together into a draft integrated interpretation.
The counselor prepping for supervision
The night before supervision —
unsure which case to bring
I can't figure out what the core case question even is.
Organize case conceptualization and supervision questions from session patterns and recurring cues.
The counselor locked into institutional forms
Same content, different form
every single time
The session content is the same, but the submission template is always different.
Reformat session records to fit institutional and reporting templates.
The counselor mapping complex family systems
Family relationships too tangled
to see the whole picture at once
I can sense the relational dynamics, but putting them into a structure is hard.
Organize family cues and relational information into a genogram-centered summary.
07General AI vs Modalia AI (side-by-side comparison)5 comparison pairs · Modalia AI panel highlighted as single trusted choice
Why Modalia AI
is different from other AI
General AI
A general-purpose AI that produces answers inside a chat window
Training data concerns
The session records you input may be used to train the model.
Records scattered across chat windows
Client records end up mixed across multiple separate chat threads.
Past sessions must be re-entered every time
You have to copy-paste previous session summaries and progress notes each time.
No clinical grounding
Without a counseling context, responses can drift into generic advice.
Templates must be specified every time
SOAP notes, institutional forms, and other templates require a fresh prompt each session.
A specialized AI agent built for counselors and therapists
No AI retraining on your data
Client data is never used to train AI models.
Per-client record management
Session records accumulate and are managed in dedicated per-client folders.
Context carried across sessions
Accumulated session records flow naturally into preparation for the next appointment.
Counseling-specific knowledge
Drafts are grounded in counseling expertise and accumulated clinical material.
Built-in counseling templates
Session notes, institutional forms, and supervision templates are ready to use.
Modalia AI does not replace the counselor's judgment.
It keeps session records safe and helps carry them forward to your next appointment.
2,000+
Active counselors
10,000+
Sessions documented
12hrs+
Hours saved per month
90%+
Subscription renewal rate
Behind the numbers,
there are reasons counselors keep coming back.
Stories from real counselors
The documentation load feels so much lighter
Jotting down the session flow right after it ends means I'm no longer reconstructing memories after work. With less mental effort spent on notes, I can stay more present during the session itself.
K. Counselor13-year counseling veteran
Preparing for supervision got easier
When I wasn't sure what to bring, having the session highlights and discussion points already laid out is a real help. Putting together materials for my supervisor takes far less time now.
L. TraineeCounseling intern
Our institution's records are finally consistent
Even when each center uses a different template, I can organize the same session content in a single cohesive flow. Rewriting the same notes for every form is a thing of the past—administrative overhead dropped noticeably.
P. Center DirectorCounseling center manager
Time spent organizing records has shrunk
A first draft gets pulled together in a short window right after the session, so I'm no longer spending evenings wrestling with half-remembered details. I can review the session flow without losing anything.
J. CounselorYouth counselor
The note-taking pressure has eased
I used to think mid-session, 'How am I going to write this up later?' Now I stay more present with clients during the session, then just refine the draft afterward.
Y. CounselorUniversity counseling center
I now have a way to reframe when I'm stuck
When case conceptualization hits a wall, reading a draft organized from a different angle surfaces clues I'd missed. I use it less as a finished product and more as a checkpoint for my own judgment.
H. TraineeCounseling psychology graduate student
Different templates, one cohesive flow
Time spent re-entering the same content for each institutional format has dropped. I can keep the session narrative intact while adapting it to whatever structure is needed.
C. CounselorPrivate counseling center
Polishing reports takes far less time
The draft comes out in a tone close to how I write, so instead of starting from scratch I only touch up what needs changing. Even administrative reports flow more naturally now.
S. PractitionerMental health welfare center
Start at the scale that fits your practice
Starter
Individual counselors new to Modalia AI
$9/mo
500 credits / month
Typical usage
- Clients5 per month
- Sessions8 per month
- Standard & advanced session transcripts
- Counseling notes
- Supervision prep
Recommended
Plus
Established individual counselors
$29/mo
2,500 credits / month
Typical usage
- Clients15 per month
- Sessions40 per month
- Everything in Starter
- All case conceptualization note types
- Supervision prep across all theoretical models
Pro
Full-time counselors or small teams
$49/mo
5,000 credits / month
Typical usage
- Clients30+ per month
- Sessions80+ per month
- Everything in Plus
- Early access to new features
- Priority processing for large workloads
Institution
Centers · Hospitals · Schools
Contact us
Custom credits
Typical usage
- ClientsBy team size
- NotesCustom templates
- Multi-counselor accounts & permission management
- Custom institutional note templates
- Admin tools / team management
- Onboarding support & security consultation
Typical usage figures are examples based on average session documentation. Actual credit usage varies by task type and note length.
10FAQ (last questions before getting started)Resolve final hesitations — credits, security, counselor review, institutional adoption
Frequently Asked Questions
No. Modalia AI is built on the principle that client data is never used for AI training. Session records are processed to generate outputs, but are not used as model retraining data.
Session records are encrypted before storage. Access is restricted to the minimum necessary scope, and sensitive information can be de-identified by the user at any time.
Yes. Counselors will be able to request or directly manage record deletion. For institutional accounts, retention periods, deletion policies, and access control guidelines can be arranged through a separate agreement.
Whether starter credits are included and how many will be announced after our operational policies are finalized. For now, you can explore the output flow through sample demos and select features.
Credit usage varies by task type and the length of the session record. For example, tasks with different processing scopes — such as transcripts, session notes, case conceptualizations, and psychological test interpretations — may use different amounts.
Credits on a monthly subscription plan are renewed each month and used within that billing cycle. Unused credits do not roll over to the next month; they reset with the next billing cycle.
The exact deduction structure will be announced after our operational policies are finalized.
Plan changes and cancellations will be self-managed by users. Institutional plans may require a separate process depending on contract terms.
We are preparing templates tailored to counseling workflows — including standard session notes, SOAP, case conceptualizations, institutional formats, and supervision prep. Institution-specific formats can be added over time.
Yes. Even without a recording or transcript, you can use certain features based on counselor notes, interview records, or assessment results. That said, richer and more specific input data will generally produce a more detailed output draft.
Didn't find the answer you were looking for?
We'll walk you through it in an adoption consultation.
11Final CTAWireframe copy recovery · center card · primary + secondary + 3 trust chips (no preview UI)
Session documentation,
now lighter than ever
NEWFirst month free when you sign up
Start for free